P/T Administrative Assistant - KOLO-TV8	May 12, 2010
Job Details
TITLE: Administrative Assistant REPORTS TO: General Manager DEPARTMENT: G&A GENERAL PURPOSE General support of the front offices. Primary responsibilities are phone switchboard operations, greeting guests and other clerical duties as assigned by the GM or Accounting Clerk. ESSENTIAL DUTIES/RESPONSIBILITIES • Assisting Corporate and Shared Services, G&A, all station managers as needed. • Back-up to Accounting and Traffic • Postage and mail for entire station. • Assist with selection of service providers. • Assist with maintaining/ordering of building supplies. • Compliance with all Gray Television, Inc. policies and procedures. • Compliance with FCC regulations, tax requirements and trademarks. • Help with maintenance of office machines. • Assist with Billing Co-op and Filing, maintain directories. • Reconciliation and analysis of accounts at least monthly. • Maintain all contract files and on-going maintenance of fixed assets records. • Assist with year-end audit and tax documents and any other audits. • Monthly reports to managers from Shared Services (SS) and assist SS in all local actions. • Primary back-up to Accounting Clerk and Sales assistants. OTHER DUTIES/RESPONSIBILITIES • Coordinate station activities and events, as needed. • Other Duties as assigned by General Manager. JOB QUALIFICATIONS KNOWLEDGE, SKILL & ABILITY: • Ability to work under tight deadlines without losing composure. • Must be advanced in Microsoft Office software, including spreadsheets and databases. • Proficient in the following a plus: AS400, Windows NT LAN, Outlook, OSI. • Positive attitude, patient, assertive, good communication skills, accounting competence, Attention to detail, time management, confidentiality are all key in this position. EDUCATION OR FORMAL TRAINING: Preferred. EXPERIENCE: Previous accounting and/or office management experience preferred. MATERIAL & EQUIPMENT DIRECTLY USED: PC, Copier, Fax, Scan, Telephone System, postage machine. WORKING ENVIRONMENT/PHYSICAL ACTIVITIES: SALARY: Commensurate with abilities and experience. CONTACT: Admin Assist Job Search Email Resume to: openings@kolotv.com 4850 Ampere Reno, NV 89502 KOLO-TV IS AN EQUAL OPPORTUNITY EMPLOYER All of KOLO employment offers are contingent upon satisfactory completion of the application process, which includes a pre-employment drug test